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Hire the Right Virtual Assistant

A virtual assistant performs a wide range of administrative tasks that include responding to phone calls, emails or live chats, scheduling meetings, booking travel arrangements and more.

You can hire a virtual assistant for providing assistance with different tasks ranging from customer support to technical to clerical services. The assistant can also be hired to handle billing/accounting, for preparing meeting materials and take transcription.

Need and Applications of the Service

Different industries or individuals can have different needs from virtual assistants for hire. Their services may be required for customer service support, calendar management, travel and meeting coordination and arrangements, or processing orders. They can also work as personal assistants who coordinate marketing processes that span website/blog management, social media accounts management and/or creating or managing online content.

Services Provided by a Virtual Assistant

The responsibilities of office assistants can vary based on many factors. They can be expected to respond to phone calls and emails, book accommodations and travel, and schedule meetings. They can conduct market research, maintain contact lists, offer customer service, create presentations and/or prepare spreadsheets or maintain online records.

They may also take transcription and manage correspondence. A virtual assistant for hire can also handle accounting and billing, prepare meeting agendas and proposals. Qualified virtual assistants may also work as legal assistants.

How to Find the Right Virtual Assistant for Hire

A quality virtual assistant freelancer should have proven experience in the relevant role. They should be familiar with the latest technologies including cloud services, desktop sharing and VoIP (voice over internet protocol). The expert should have experience in managing online calendars such as Google Calendar. You should hire a virtual assistant who is experienced in using MS Office and other relevant word-processing applications. It is important to have an understanding of business operations, covering business creation, marketing, budgeting and contracts. Knowledge of basic office equipment is also important.

They should have excellent communication skills and etiquette for email, phone and chatting. They should be well-organized, and have strong time-management skills and customer service expertise. The right executive assistants will be able to work independently from remote locations. You should look for someone who is proactive and can take initiatives to help you succeed. It is also important to have strong interpersonal skills because the job requires interaction with people over different mediums.

Guru Tip: Guru is one of the best freelancer sites to find virtual assistants for hire. The individual Work Rooms feature allows you to easily keep track of your freelancer’s progress.

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Milestones are like checkpoints you create to ensure you're happy with the work every step of the way. Build as many milestones into your job as you want — set a due date for each milestone and the amount to be paid.

Pay by Task

Pay for a single completed task, however big or small. Create and assign tasks for work as needed, and generate invoices from each task once they are completed.

Pay by the Hour

Track progress with ease and confidently pay freelancers by the hour. Use our TimeTracker software to see in the moment updates of work being done. Hiring multiple freelancers for your job? Stay organized with a breakdown of each freelancer's hourly rate and time tracked.

Pay Using Recurring Payments

Easily pay your go-to freelancers on an ongoing basis. Set up to four recurring payment rules for any given job — pay every week, every other week, every month, or every quarter. Stop or Resume payments at any point with just a click of a button.

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Customer Satisfaction

Based on Paid Invoices

99.9%

Sep. 2019

  • Russell Lee - Writer

    Russell Lee | Writer

    Guru's services have allowed me to find more freelancing work as a writer than any other website. It is easy to communicate with clients through their message system and their SafePay feature ensures that all funds are secured prior to any work being done. I would recommend Guru to any freelancer who is looking to find new clients online.

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    Solace Engineers Inc. | Engineering Firm

    At SOLACE Engineers, we provide engineering solutions and other services on various freelancing platforms. Among them all, Guru is the best and our first choice to invite clients outside of freelancing platforms. Great customer support, low fee, easy to understand interface and solid payment protection with the SafePay system make working a delight on Guru! Guru really helped our business flourish…

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    Isabel Austin | Writer, Editor, Proofreader

    Guru.com is my favorite freelance platform. I love the functionality, the support and the strong workflow element, particularly the SafePay feature which makes the transfer of funds so easy. I love the integration with PayPal and the ability to amend agreements, with all steps communicated to and actioned by both sides. Of all the freelance platforms I have used, Guru is by far my favorite.

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    Ella Rogue | Singer, Songwriter

    Guru has been so helpful in growing my business in an industry that is tough to get into! Not only can I apply for endless amounts of gigs that I feel I am a match for...but potential clients can invite me to apply for gigs which has brought me a lot of success. I love how it connects people from all over the world and gives us an opportunity to work together on just about any project imaginable. I am excited to continue growing my business here!

  • Scopic Software - Custom IT Solutions Firm

    Scopic Software | Custom IT Solutions Firm

    Scopic Software has been on Guru since its founding in 2006. We are now over 200 employees and Guru is still our primary source of new clients. We would not be where we are today without Guru. It is definitely the best service marketplace out there if you are looking to grow a company, either as a buyer or provider.

    Guru is not only a marketplace but a place to do business. We meet new clients and more often than not establish long-term business relationships, all through Guru. The flexibility in how projects can be structured and the many payment options available allows us to work with clients in a way they feel most comfortable. We have been with Guru for over 10 years and hope to be here much longer.

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    Kat Jennings | CEO, TaxConnections

    As the CEO of www.taxconnections.com, I looked all over the world for someone I could trust to handle our servers and databases. Nix Solutions Ltd. has delivered support for all our servers in the cloud for several years now and they are amazing. As I talked to other service providers who wanted to charge me 10X more I was stunned and pleasantly surprised to discover Nix Solutions Ltd at their low prices. They have continuously provided outstanding service 24/7 which I am forever grateful. These guys do it all and I would advise any CEO that Nix Solutions Ltd. will exceed their expectations. Also, I should add we discovered Nix Solutions Ltd. only through Guru.com which makes me very happy with your organization, too. Thank you for facilitating the connection.

  • Ed Bagley

    Ed Bagley | Director of Product Marketing, O.C. Tanner Company

    In our company, we do ongoing research with our target audience. This includes 30-45 minute phone interviews. It was difficult to conduct the interview, really listen, and ask good follow up questions while trying to capture it all in thorough hand-written notes. One of our writers suggested using Guru to find someone to transcribe these interviews...The person I hired is the one I’ve stuck with for nearly two years now – she is fast, accurate, and affordable. I’d never have found her on my own, given that I live in Utah and she lives in South Africa. I could never have arranged such an effective solution to my on-going need for transcripts without Guru. It’s been a life-saver.

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